Privacy Policy

This Privacy Policy applies to:

• •All visitors to rostersport.co, whether registered or not.
• •All registered users, including student-athletes (“Athletes”), parents or legal guardians (“Parents”), and college coaches or athletic staff (“Coaches”).
• •All mobile applications, browser extensions, or other digital properties that link to this policy.

RosterSport is headquartered and operated in the State of Florida. Florida law — including the Florida Information Protection Act (FIPA), Fla. Stat. § 501.171 — governs our data practices, supplemented by applicable federal law.

2.1 Minimum Age

RosterSport is intended for users who are at least thirteen (13) years of age. Users between the ages of 13 and 17 (“Minors”) must have verifiable parental or guardian consent before creating an account or submitting any personal information.

2.2 Children’s Online Privacy Protection Act (COPPA)

RosterSport does not knowingly collect personal information from children under the age of 13 without verifiable parental consent, as required by the Children’s Online Privacy Protection Act, 15 U.S.C. §§ 6501–6506, and the FTC’s COPPA Rule, 16 C.F.R. Part 312. If we learn that we have inadvertently collected personal information from a child under 13 without the requisite consent, we will delete that information promptly. Parents or guardians who believe their child under 13 has submitted information without consent should contact us immediately at privacy@rostersport.co.

2.3 Florida Minors Digital Protection Act and Related Florida Law

Florida law imposes additional obligations with respect to minors’ online data. In compliance with applicable Florida statutes and the Federal Trade Commission’s guidelines, we:

• •Collect only the minimum personal information necessary from users under 18.
• •Do not sell, share, or disclose personal information of Minor users to third parties for targeted advertising purposes.
• •Provide a clear and accessible mechanism for Parents to review, correct, or delete their Minor child’s personal information.
• •Require affirmative parental or guardian consent for any Minor to upload video, photographs, or biometric-adjacent content to our platform.

2.4 Parental Dashboard and Consent Mechanism

RosterSport Pro subscribers have access to a Parent Dashboard that provides co-visibility into the athlete’s recruiting profile and activity. Parents who create accounts on behalf of a Minor are responsible for ensuring that use of the platform is appropriate and consistent with this Privacy Policy.

3.1 Information You Provide Directly — Athletes

• •Name, age, date of birth, and graduation year.
• •High school name, GPA, class rank, and academic records voluntarily submitted.
• •Athletic statistics, positions, jersey numbers, and sport(s) played.
• •Profile photographs, highlight film, and up to a 60-second personal video.
• •Coach recommendation letters or references voluntarily uploaded.
• •Email address and password (or third-party OAuth credentials).
• •Recruiting status, target schools, and division preferences.

Parents / Legal Guardians

• •Name, email address, and relationship to the athlete.
• •Billing information for Pro tier subscriptions (processed by our third-party payment processor; not stored on RosterSport servers).
• •Communications submitted through our support channels.

Coaches / Athletic Staff

• •Name, title, institution, and sport.
• •Email address and institutional affiliation.
• •Recruiting criteria and search preferences entered on the platform.

3.2 Information Collected Automatically

• •IP address and approximate geolocation (city/state level).
• •Device type, operating system, and browser type.
• •Pages visited, features accessed, and time spent on the platform.
• •Referring URLs and exit pages.
• •Cookie and pixel data (see Section 8).
• •Error logs and diagnostic data.

3.3 Information from Third Parties

• •If you authenticate using a third-party service (e.g., Google OAuth), we receive the basic profile information authorized by that service.
• •If a Coach or recruiting service searches for or saves your profile, we may log that interaction.
• •We may receive analytics data from third-party analytics providers to help us understand aggregate platform usage.

4.1 Platform Operations

• •To create and manage your account and authenticate your identity.
• •To generate and display your athlete recruiting profile via your unique shareable link.
• •To enable Coaches to discover and view athlete profiles.
• •To provide the Parent Dashboard and Pro-tier features including Division Fit Projector, School Match Score, and recruiting timeline tools.
• •To process subscription payments through our third-party payment processor.

4.2 Communications

• •To send transactional emails (account confirmation, password reset, subscription receipts).
• •To send recruiting activity notifications and weekly recruiting reports to Pro subscribers.
• •To respond to support requests and inquiries.
• •To send product updates and feature announcements (you may opt out of marketing communications at any time).

4.3 Analytics and Product Improvement

• •To analyze how users interact with the platform in aggregate and improve features.
• •To measure the effectiveness of our marketing campaigns.
• •To identify and fix bugs, errors, and security vulnerabilities.

4.4 Safety and Legal Compliance

• •To detect, investigate, and prevent fraudulent, unauthorized, or illegal activity.
• •To enforce our Terms of Service.
• •To comply with applicable legal obligations, court orders, or regulatory requirements.
• •To protect the rights, safety, and property of RosterSport, our users, and the public.

4.5 What We Do NOT Do with Your Information

• •We do not sell your personal information to data brokers or third-party advertisers.
• •We do not share Minor users’ personal information for commercial advertising purposes.
• •We do not use your information to make automated decisions that produce legal or similarly significant effects without human review.

5.1 Voluntary Submission

RosterSport allows users to upload photographs, images, highlight videos, and a personal recruiting video (“User Content”) as part of their athlete profile. All User Content is submitted voluntarily.

5.2 Assumption of Risk — Express Agreement

BY UPLOADING ANY PHOTOGRAPH, IMAGE, VIDEO, OR OTHER MEDIA CONTENT TO ROSTERSPORT, EACH USER — AND, WHERE THE USER IS A MINOR, THE USER’S PARENT OR LEGAL GUARDIAN — EXPRESSLY ACKNOWLEDGES AND AGREES THAT:

• •They upload all User Content entirely at their own risk.
• •Once a profile is set to “Public” or shared via a recruiting link, the User Content may be viewed, downloaded, screenshotted, or redistributed by third parties beyond RosterSport’s control.
• •RosterSport does not guarantee the security or confidentiality of any User Content once it leaves our servers or is accessed by an authorized viewer.
• •RosterSport is not responsible for any misuse, redistribution, or unauthorized copying of User Content by coaches, recruiters, third parties, or other platform users.
• •The user is solely responsible for ensuring they have all necessary rights, licenses, and consents to upload and display the User Content, including consent of any other individuals who appear in photographs or videos.
• •RosterSport expressly disclaims any liability arising from a user’s decision to make their profile, photographs, images, or video publicly accessible.

5.3 License Granted to RosterSport

By uploading User Content, you grant RosterSport a non-exclusive, royalty-free, worldwide license to host, store, display, and transmit the User Content solely for the purpose of operating the platform and displaying your recruiting profile to authorized viewers. This license terminates when you delete the content or close your account, subject to reasonable technical processing delays.

RosterSport does not claim ownership of your User Content. We will not use your photos, images, or video in advertising or promotional materials without your separate, express written consent.

5.4 Content Moderation

RosterSport reserves the right — but not the obligation — to review, remove, or disable access to any User Content that we believe violates our Terms of Service, applicable law, or the rights of third parties.

6.1 With Coaches and Athletic Programs

Athlete profiles — including personal information, statistics, academic information, photographs, video, and recommendation letters voluntarily included — are displayed to registered college coaches and athletic staff on the platform. By publishing your profile, you consent to this disclosure.

6.2 Service Providers

We share information with trusted third-party service providers who assist us in operating the platform, subject to confidentiality obligations. These include:

• •Cloud hosting and storage providers.
• •Payment processors (your payment card data is transmitted directly to the processor and is not stored on RosterSport servers).
• •Email delivery and communication services.
• •Analytics providers (aggregate and anonymized where practicable).
• •Customer support tools.

6.3 Legal and Regulatory Disclosure

We may disclose personal information to government authorities, law enforcement, or other parties when we believe in good faith that disclosure is necessary to:

• •Comply with applicable law, regulation, or legal process.
• •Protect the rights, property, or safety of RosterSport, our users, or the public.
• •Enforce our Terms of Service or other agreements.
• •Respond to a lawful subpoena, court order, or government request.

6.4 Business Transfers

In the event of a merger, acquisition, asset sale, or corporate reorganization, personal information may be transferred to the successor entity. We will notify users via email or prominent notice on the platform if such a transfer results in a material change to this Privacy Policy.

6.5 Aggregate and Anonymized Data

We may share aggregated, anonymized, and de-identified data — which cannot reasonably be used to identify you — with partners, researchers, and the public for industry reporting and product improvement purposes.

7.1 Florida Information Protection Act (FIPA), Fla. Stat. § 501.171

As a business operating in Florida, RosterSport is subject to FIPA. In the event of a security breach involving personal information of Florida residents, we will:

• •Provide notice to affected individuals within 30 days of determining that a breach has occurred, unless law enforcement requests a delay.
• •Notify the Florida Department of Legal Affairs if the breach affects 500 or more Florida residents.
• •Maintain reasonable security measures appropriate to the nature and scope of the personal information we hold.

7.2 Federal Laws Applicable to RosterSport

• •Children’s Online Privacy Protection Act (COPPA), 15 U.S.C. §§ 6501–6506 — governing personal information of users under 13.
• •Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g — to the extent any educational records are voluntarily shared on our platform by users who control those records.
• •CAN-SPAM Act, 15 U.S.C. §§ 7701 et seq. — governing commercial email communications.
• •Electronic Communications Privacy Act (ECPA) — governing interception and access to electronic communications.
• •FTC Act, Section 5 — prohibiting unfair or deceptive data practices.

7.3 NCAA Compliance Acknowledgment

RosterSport is a profile-aggregation and communication-facilitation platform. We do not act as an agent for any student-athlete or coaching program. Users are solely responsible for ensuring their use of the platform complies with all applicable NCAA, NAIA, NJCAA, or other athletic governing body rules. RosterSport makes no representations regarding the NCAA compliance of any specific recruiting practice conducted through or facilitated by the platform.

We use cookies, web beacons, pixels, and similar tracking technologies to operate and improve the platform. Types of cookies we use:

• •Strictly Necessary Cookies: Required for authentication, security, and core platform functions. These cannot be disabled without impairing platform performance.
• •Performance/Analytics Cookies: Collect anonymized data about how users interact with the platform (e.g., pages visited, session duration). Used for aggregate analysis and improvement.
• •Functional Cookies: Remember your preferences (e.g., saved filters, display settings).
• •Marketing Cookies: Used to measure the effectiveness of campaigns. We do not use marketing cookies to serve targeted advertisements to Minor users.

You may disable non-essential cookies through your browser settings. Note that disabling cookies may affect platform functionality. We do not currently respond to browser-level “Do Not Track” signals, but we will update this policy if a viable standard is established.

We implement commercially reasonable technical and organizational security measures to protect your personal information from unauthorized access, loss, misuse, disclosure, alteration, or destruction. These measures include:

• •Encryption of data in transit using TLS/SSL protocols.
• •Encryption of sensitive data at rest.
• •Access controls limiting employee access to personal information on a need-to-know basis.
• •Regular security assessments and vulnerability monitoring.

HOWEVER, NO METHOD OF TRANSMISSION OVER THE INTERNET OR METHOD OF ELECTRONIC STORAGE IS 100% SECURE. ROSTERSPORT CANNOT GUARANTEE ABSOLUTE SECURITY OF YOUR INFORMATION AND EXPRESSLY DISCLAIMS LIABILITY FOR UNAUTHORIZED THIRD-PARTY ACCESS THAT OCCURS DESPITE OUR SECURITY MEASURES. USE OF THE PLATFORM AND SUBMISSION OF ANY PERSONAL INFORMATION IS AT YOUR OWN RISK.

We retain personal information for as long as necessary to provide the platform services, comply with legal obligations, resolve disputes, and enforce our agreements. Specific retention periods:

• •Active account data: Retained for the duration of your account.
• •Profile content (photos, video, stats): Retained until you delete the content or close your account.
• •Payment records: Retained for a minimum of 7 years in compliance with financial recordkeeping requirements.
• •Log and analytics data: Typically retained for 12–24 months.
• •Minor users’ data: Deleted promptly upon verified parental request or upon confirmation that no valid parental consent was obtained.

Upon account deletion, we will remove your personally identifiable information from active databases within 30 days, subject to retention required by law or legitimate business necessity (e.g., fraud prevention, legal hold).

11.1 Rights of All Users

Regardless of location, all RosterSport users have the right to:

• •Access: Request a copy of the personal information we hold about you.
• •Correction: Request correction of inaccurate or incomplete personal information.
• •Deletion: Request deletion of your personal information, subject to legal retention obligations.
• •Portability: Request your profile data in a machine-readable format.
• •Opt-Out of Marketing: Unsubscribe from marketing emails at any time via the unsubscribe link in any email or by contacting us at privacy@rostersport.co.

11.2 Parental Rights (Minors)

Parents or legal guardians of Minor users may:

• •Review all personal information collected from their child.
• •Request correction or deletion of their child’s personal information.
• •Revoke consent for their child’s continued use of the platform.
• •Request that their child’s profile be made private or deleted in its entirety.

To exercise parental rights, contact us at privacy@rostersport.co with subject line: “Minor Privacy Request” and provide sufficient information to verify your identity and relationship to the Minor.

11.3 How to Exercise Your Rights

Submit a request to privacy@rostersport.co or through the Privacy Settings section of your account dashboard. We will respond within 30 days. We may request identity verification before processing certain requests.

RosterSport may contain links to third-party websites, social media platforms, or video hosting services. This Privacy Policy does not apply to third-party sites. We encourage users to review the privacy policies of any third-party service they visit. We are not responsible for the privacy practices or content of third parties.

RosterSport is operated from the United States and is intended for users within the United States. If you access the platform from outside the United States, you do so at your own initiative and are responsible for compliance with your local laws. By using the platform, international users consent to the transfer of their information to the United States, which may have data protection laws different from those in their country of residence.

14.1 Notice to Student-Athletes

Hey — we know your recruiting profile is your moment to get discovered. Everything you drop on RosterSport — your highlight film, your stats, your 60-second video — can be seen by the coaches you’re targeting. That’s the point. But here’s the deal: once your profile is public and that link is out there, it’s out there. Choose what you share wisely. We keep your info secure on our end, but we can’t control what happens after a coach, teammate, or anyone else screenshots or shares your content. Be intentional. Your profile is your brand.

14.2 Notice to Parents and Legal Guardians

Your role in this process matters. As a parent or guardian of a student-athlete on RosterSport, you control the account setup for any athlete under 18 and are responsible for ensuring your athlete understands what they’re sharing. Our Pro-tier Parent Dashboard gives you co-visibility into the recruiting pipeline. Please review your athlete’s profile regularly. If at any time you want to restrict, update, or delete your athlete’s information, you can do so through account settings or by contacting us directly at privacy@rostersport.co.

14.3 Notice to College Coaches and Athletic Staff

You are accessing athlete profiles that have been voluntarily created and published by student-athletes and their families for recruiting purposes. All data you access through RosterSport is provided in good faith for lawful recruiting activity. You agree not to use athlete data obtained through RosterSport for any purpose other than evaluating recruiting prospects, and not to redistribute, sell, or share athlete personal information, photographs, or video outside your institution’s athletic department without the athlete’s consent. Your use of this platform must comply with all applicable NCAA, NAIA, or other governing body regulations.

We may update this Privacy Policy from time to time to reflect changes in our practices, platform features, or applicable law. When we make material changes, we will:

• •Post the revised policy at rostersport.co/privacy with a new “Last Updated” date.
• •Notify registered users via email at least 14 days before the change takes effect.
• •For changes affecting Minor users’ data, provide notice to Parents or legal guardians and obtain fresh consent where required by law.

Your continued use of the platform after the effective date of any revised policy constitutes your acceptance of the updated terms.